Privacy Policy

Friends of Leamington Spa Art Gallery and Museum (FLAG) takes its members' privacy seriously and takes every reasonable measure to ensure that their information is safe and accurate at all times. We will never share members' data with anyone else except where specified below and with their written or emailed permission and that would be a rare occurrence.

The General Data Protection Regulation (GDPR) requires us to tell members the lawful basis for processing their information. FLAG relies on what the legislation calls 'legitimate interests'. This entails our keeping our members informed of our work via publications such as our Newsletter and reminders of forthcoming presentations and events, which members would expect us to do. 

This policy explains why FLAG collects information from its members and how it is used.

Members may give us their personal information when signing up for membership, making donations or any other payments.

FLAG will not share members’ personal data with third parties except where necessary for the administration of the charity, where required by law, or where the member has given their consent.

In particular, FLAG is required under its constitution to maintain a register of members’ names and addresses, which may be made available to other members on request. Any such request will be considered carefully by the trustees and will only be granted where it is reasonable, proportionate, and in line with members’ rights and the legitimate interests of the charity. Only the minimum necessary information will be shared, and appropriate safeguards will be applied to protect members’ data from misuse.

Information from our mailing list may also be shared with Leamington Spa Art Gallery and Museum for the purpose of providing relevant updates to members, and with HMRC where required (for example in relation to Gift Aid).

At any time a member may change how they wish to hear from FLAG or have their data removed for FLAG's database by contacting the Honorary Membership Secretary.

Occasionally FLAG might need to update its Privacy Policy: it reserves the right to amend, update or replace it at any time. A member's continued membership and use of membership services will constitute a member's acceptance of any such changes, which will be published in its literature and web page www.friendsofleamingtonartgallery.co.uk.